Continuation from previous posting Project Retrospective Part 1:
Conducting a Project Retrospective Meeting
The task of the
facilitator is to guide the team through the review of the project.
- Conduct the meeting if
possible in person rather than by teleconference.
- Encourage
participation by all team members.
- Use the Project
Retrospective guide at the back of this document to facilitate the
meeting.
- Select a facilitator.
An outside facilitator is recommended as they are less likely to get
caught up in the content of the conversation and can encourage
participation by all team members. If the BIM manager is not available to
facilitate ask the Office Manager to facilitate the meeting.
Plan ahead your
discussion points according to the phases of the project. If there are known
issues include this in your planned discussion point, cover all discussion
points in chronological order of events.
Facilitator approach:
At the start of
the meeting the facilitator should start by reminding the team of the purpose
of the meeting including:
- The goal is to guide
and improve the process and project strategies for a successful project
for future project teams.
- Always start with the
good points. Begin by asking what went well, what were the successes of
the project and why. Identify strategies to ensure successful practises are
built into processes and future projects.
- The purpose of the
Project Retrospective is not to grade success or failure.
- There are always ways
to improve a projects delivery and we all can learn from one another’s
experience.
- Participants should
share honest observations; everyone has something valuable to contribute.
- Create an atmosphere
of openness and ease of voicing their input into the session.
- Go around the room to
give everyone the opportunity to speak, prompt quieter members for their
input and comments.
Part 3:
Facilitators Approach cont.
Discussion techniques may include...
Suggested Project Retrospective questions.....
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