The New Normal.

As the AEC industry starts to emerge from social distancing and the impact that Covid-19 has had on our industry, the way we do business has drastically changed. Do not expect how we do business to go back to how things were done pre- April 2020.

Social distancing has changed how we engage with our clients and how our projects are completed with a project team that is no longer centred around one "office" location.

Utilization of Cloud Collaboration, Visualization, and access to data has been thrust upon many design firms is a short period of time, impacting their traditional workflow and processes.

Now is the time that Design firms need to effectively capture this change in workflow, to maximize the benefits and complete the integration of new processes.

Now is the time to do this, while the lessons learned are still fresh in people's memories.

Make this, the new normal.

Supporting the next generation of Industry members

During this challenging time, we must support our industry youth.

With the turndown in employment opportunities, the ability for students to finance their continued education is greatly impacted.

Students typically use the summer to finance their upcoming education costs, with the current restrictions student employment opportunities are limited, and without employment opportunities their ability to return to school later this year decreases.

The impact that Covid-19 will have on our students will no only be felt by the industry in general, but also by the universities and colleges who will see a decline in returning students.

Students need to stay connected to the AEC labour market so they can save money for their continued education and gain experience and knowledge related to Digital Project Delivery. Support our industry by hiring a student.

At AEOS Consulting we have a program specifically designed to support Design Firms hiring students.

Check out our DPD program for further information.

https://aeosconsulting.ca/dpd-workflow-program

These are Crazy Times!!

I think we all agree these are extraordinary times. 

With all non-essential workers being asked to stay home, people are faced with 2 choices: Wait for everything to “go back to normal” or Re-invent the way that we participate in the world.

AEOS Consulting was born out of a shared vision of a kinder, more efficient and more flexible AEC environment. An environment where both people and results matter equally.

A place to thrive.

As a community of creators, all of us in the AEC world have an opportunity to take actions that will benefit our businesses, ourselves, and our communities now and in the future.

Check our website to see how AEOS is primed to help your firm thrive remotely.

https://aeosconsulting.ca/extraordinary-times

Stay safe. Together, apart, we will get through this.

Scott

10 Tips for Working From Home

I’ve been fortunate to work and run my business from home for several years. 

Initially, it was a challenge, and given the current situation with Covid-19 and the need to self-isolate, many design firms are enabling their staff to work from home.

Here are my top 10 tips on how to manage this transition and avoid the pitfalls and challenges of working from home.

1.     Make space

Set aside a space that will become your office. Don’t set up on the kitchen table. Aside from the bad ergonomics, it’s an imposition on your life outside working hours. If you have a spare room, that’s great, if not, pick a quiet corner where you can place a desk and make it your “working hours” space.

2.     Get organized

Set yourself up as you would previously. Have the same stationery on hand, your coffee cup, printer, phone etc. Set up your files and resources. By being organized you’ll feel more productive and define the space as a “work” environment. Research the right tools enabling you to connect with the office and your colleagues.

3.     Get into a routine

When I first started working from home it was very easy to get distracted and side-tracked with chores around the home…. I had to do the laundry, the dishes, mow the lawn, water the grass, vacuum… all ll before I could focus on my work. Figure out a schedule for when you’re "at work", and stick to it.

4.     Prepare the kids

Have activities planned and prepared for the kids the night before so you have a strategy for the day. I understand that having small children at home can be a challenge! Don’t be so hard on yourself or them: this is an adjustment for all of you. Once a routine gets established it will become a lot easier. It’s ok to check on the kids, spend 5 or 10 minutes frequently making sure “all is ok”. Spending that time is more constructive than you becoming frustrated.

You might also want to make it clear to your family and friends that you work during the day and even though you are at home, it’s not ok to pop by for a chat, or invite you to golf for a 2pm tee time. They wouldn’t do this while you're at the office so they shouldn’t expect it to be any different now that you are working from home.

5.     Your hours

Your job may require you to work 8 hours, that doesn’t mean you have to work 8 hours straight. Spread out your hours in a way that makes sense for your life. I found this makes me more productive and relieves some of the pressure of working from home.

Avoid the “I’ll just finish this” trap.

It’s a balancing act, there is a time to shut down the computer and finish for the day. Personally, I have strict hours (I have no kids at home) so I have a start time in the morning, I stop for lunch at noon for an hour and I have an “end-time” at the end of the day when I close the door to my office and I essentially “leave work”.

6.     Enjoy the commute

My commute is brutal, down the hall, often have to wait at the intersection due to traffic (the dogs laying on the floor), around the corner and park my butt in my chair. When I first started to work from home, my commute to work reduced by 45 minutes… that’s 90 minutes of the day that I got back. Take that time and invest it in yourself: go to the gym, go for a walk, enjoy breakfast, this is a perk of working from home.

7.     Get dressed

Seriously. It’s easy to work in your pyjamas but it’s not conducive to a “working” mindset. Dress the same as if you're going into the office.

8.     Be social

Even though you work from home, you can still interact and engage with your colleagues. Video conferencing is the best way to do this. I use MS Teams for this and it’s a great way to communicate with my team. We frequently video call and this increases the connectivity and collaborative environment, similar to that which you would get in an office environment.

9.     Enjoy

It’s a great privilege to be able to work from home. Not only can it be a very productive environment, but also an enjoyable one.

Get yourself set up the right way and enjoy the freedom that working from home provides!

Supporting the Architecture and Engineering Design Industry

During these challenging times, we all need to do our utmost to continue supporting commerce and our economy.

Fortunately, the Architecture and Engineering design industry has the provisions to support remote collaboration, allowing project team members to work from home.

Setting up staff to work from home can be challenging for firms who have limited knowledge or resources. At AEOS Consulting, we can help set up your projects and staff, allowing them to continue production. Be it CAD or BIM projects, the resources are available to support the continuation of your business.

Call or email AEOS today to discuss how we can support you during this challenging time.

www.aeosconsulting.ca

Profitability is a Byproduct of Good Work

A successful client of ours recently made this statement during one of our meetings: “Profitability is a byproduct of good work.” This got me thinking about how businesses approach being profitable.

In business, there is a high priority to maintain profitability; without it, businesses do not survive.

However, how businesses are profitable can determine how long they will be profitable.

At AEOS Consulting, we can help future proof your organization by supporting your Growth and Development strategy.

Quite often we see companies make budget cuts to resources and limit spending and activities (such as training), all in an effort to reduce costs and improve profitability.

No.. of course it doesn’t. If the process is broken, then the action of making further cuts, potentially eliminating the possibility of making positive change is not going to help! Cuts being made by large companies in an effort to retain the viability of a business are usually made too late. These sacrifices - often at the cost of employees - are made in haste and in an effort - often too late - to stay in business.

Why does this happen?

This happens because there is a lack of foresight and a level of complacency in business operations. We can't afford to make changes because it will impact our (short term) profitability.” These statements are a result of fear of change and fear of risk.

As an instigator of positive change, I often hear rationale such as “we don’t have the budget” or “we can't change how we currently do things”. Budget is often a big factor, and I understand that being prudent of expenditure is important for the success of any organization, this needs to be balanced with the desire for progress and investing in the infrastructure of the organization. This infrastructure should include investing in the capabilities of staff as well as process and workflow resulting in improved efficiency.

The challenge!

The challenge for any organization is to balance the cost of internal development and implementing positive change and innovation with maintaining a status quo.

At AEOS we typically see three types of clients:

Type 1: Early Adopters Innovative, progressive, recognizes a need to “keep up” with industry developments to retain market share. Recognizing the need for change is a key factor.

Type 2: Late Majority Less progressive but if made aware of inefficiency can be receptive to improving process. Recognizes the benefit of improving the skills of staff. Cost is a key factor.

Type 3: Laggards Processes are old and out of date, training is limited or unavailable. Any significant changes to workflow would likely have a significant pushback from both management (due to the disruption to production) and staff (it falls outside of their comfort zone).

From the above three scenarios who do you expect will be still in business, 5, 10 or 15 years from now?

Future proof your organization

Through dedicating time and resources to internal development you can mitigate not only the impact of disruption to production but also the cost of falling behind. Progress is an integral aspect of the organization's Growth and Development Strategy; anticipating and planning for change is the key, and by doing so you will be in a very good position to weather any challenges your business may face and see positive growth and development.

By producing good work efficiently, with staff that is happy, within a culture that encourages improvement, profit comes more easily.  Plan for change, anticipate costs so you can budget for it, and invest in the future profitability of your business.

Utilizing BIM for Small Business - BuildEx Vancouver

Please join me on Wednesday, February 12th 2020 at BuildEx Vancouver for a TechCentric Session titled: 

W11 – Utilizing BIM for Small Business
Innovation and Technology; Project Delivery & Management

How can small to medium-sized businesses utilize Building Information Modelling (BIM) so to play in the same “sandbox” as the bigger corporations?

In today’s built environment economy, having the ability to access and utilize BIM is crucial to the success of any business. This can often be challenging for small and medium organizations due to the lack of resources and budget. However, participating in BIM projects does not necessarily mean small to medium businesses are automatically excluded. Using “off the shelf” tools to take advantage of BIM is a cost-effective (often free) way of these businesses the ability to participate in the Architecture Engineering and Construction BIM / Virtual Design and Construction (VDC) economy.

This session will provide attendees with understanding, tips and tricks to allow you to initiate, collaborate, contribute and utilize VDC on BIM projects. We will explore the typical processes when engaging in a BIM project and assess some of the more cost-effective (free) tools available that allow you to participate, contribute and utilize BIM information and data, moving your business forward.

9:45am–10:45am 
$40 Early Bird, $50 Full Price
February 12th

https://www.buildexvancouver.com/en/features/techcentric.html

From the Smart Project to the Smart City

Join me on February 4th and 5th at the Pinnacle hotel in Vancouver for the 2020 CanBIM Regional Session titled: From the Smart Project to the Smart City

Integration and Collaboration Across Policies, Processes and Technologies

In the shift towards a low carbon built environment, new technologies, digital processes, fabrication and efficient assembly methods are transforming the way buildings are designed, built and operated. The “internet of everything” – IoT, Big Data and more - is connecting people, systems, buildings and communities in ways that will disrupt traditional policies, workflows and relationships. 

As the procurement, production and operation of buildings and cities moves from analog to digital, project teams will need to collaborate fully and effectively. Join us in Vancouver to learn more about new methods, technologies and relationships that will impact how we deliver smart, climate-friendly buildings and cities in the future.

VANCOUVER
February 4-5, 2020 
Pinnacle Hotel, Vancouver Harbourfront 
1133 West Hastings Street Vancouver British Columbia
 #CANBIMVAN20

For full agenda details click HERE

Is your business ready for a New Decade?

Get 2020 insight into your Digital Design Workflow

AEOS Consulting can help you improve Project Profitability

Bespoke BIM Management Whether firm-wide, a single studio, or a single project, we specialize in custom planning for implementation and support including strategic planning, matching process workflows to tasks and goals, further leveraging your Building Information Modelling. White-Glove Service for Everyone Our focus is on your continued success in the constantly expanding world of digital project delivery. Consulting on all aspects of project delivery from team structure to content development, supporting your firm in all aspects of project delivery while managing the complexity of the solution and abilities of your project team. BIM Maturity Assessment Our BIM Maturity Assessment is a comprehensive analysis of your current situation and BIM maturity. Our process involves collecting the relevant information that we need to analyze your project delivery workflow. From this, we establish a baseline of maturity that is used to set target levels of adoption. To discuss how we can improve your project profitability contact us by visiting our web site at www.aeosconsulting.ca

Model Integrity

Model integrity is becoming more crucial as projects are becoming more complex and model data integrity is a crucial aspect of deliverable quality.

This is a simple checklist where the auditor can verify model content and process making sure that the Building Model is constructed in accordance with your standards and project requirements. This checklist is part of a protocol to maintain model integrity. 

Verifying Model Integrity periodically throughout the project reduces the risk of incorrect modeling causing misinformation and/or additional unnecessary work.

Validation of the model provides a guide to address any potential model issues, the intention being that the recipients of the model know the file is fit for use and will not require additional work to fit within the project framework. 

A Model Audit should be carried out periodically throughout a project to verify model content integrity by the Project Model Manager as well as by the BIM Manager.

A copy of this audit is to be kept on file as well as sent to the BIM Manager upon completion. It's a basic two-page checklist. 

Here's a sample of some of the items:

• Is the Project Information Data completed
• Has True North and Project North been established and used correctly
• Is the Standard Project Browser being used properly
• Complete spell check (you will be surprised)
• Is all text in upper case
• Delete unnecessary Reference Planes and 3D views
• Purge the "coordination" model
• Revisions, Site Instructions, C/O’s been completed according to the Standards
• Are Annotation styles consistent with  Standards
• Are Dimension styles consistent with Standards
• Are Drafting Lines being used where the Linework Tool would be better (and Visa Versa)
• Are Line styles consistent with Standards
• Is the Level of Detail in the model appropriate for the scope of work
• Are objects on the Correct Workset
• Is content approved by Model Manager

Some of these are pretty basic and common sense but it's always good to be able to check it off and know that it's been done.

Integrity in Modeling is key to quality, risk mitigation, and general good practice!

A New Year, a New Decade

A New Year, a New Decade... Opportunity for Positive Change

The beginning of a New Year is always a good time to reflect on your performance over the twelve months to look at ways to improve how to manage and deliver the work you do. Having an outside expert perspective providing you with clarity can be invaluable in making the right adjustments to Digital Project Delivery Workflows.

At Aeos Consulting we have the expertise in making improvements to your Digital Project Delivery Workflow that will start your New Year off on the right foot. Our BIM Maturity Assessment process evaluates 5 key areas comprising 20 specific deep-dive reviews of the design and production processes. This results in a detailed extensive report outlining the level of BIM Maturity and recommendations for short, mid and long-term improvements.

Our BIM Maturity Assessment will identify areas where simple improvements result in great benefits not only in cost-saving but also in the quality of your deliverables.

Get clarity on your current processes, workflows and 2020 insight on how to make a positive change for the decade ahead.

To find out more on how Aeos Consulting can save you time and money on your BIM projects follow the link to How We Do It or reach us directly at Contact Us